Ensuring your drivers’ licences are fully compliant
Check the driving records of your staff via the DVLA Access to Driver Data (ADD) service, which is the core data for driving licence verification & driver checks. Your company can view the results of the driving licence check online and in real time using the Safe2Drive system.
What we do:
With the use of Safe2Drive’s licence checking services, you can easily verify the validity of each driver’s licence against the most recent DVLA and DVA NI information. The system is setup to recheck the drivers continuously and automatically. Our system ensures your business is advised through the portal and alerts of all issues relating to driving licence compliance. This gives you total ownership of how you control your UK driver’s driving licence status.
Driver Licence Checks
- UK Driving Licence Checking
- Non-UK & Foreign Driver Licence Checks
- NI – Northern Irish Driver Checks
- CPC & Tachograph – Card Number & Status Checks
We deliver a system & service that is entirely GDPR compliant and offers:
- A best of class internet portal that is instantly accessible anytime to check and review all of the driver’s licences & driving licence information in real time
- All driving licence violations on your drivers and alerts ensuring total visibility.
- Alerting you of any driver address non matches.
- User defined system views – Control Centre producing system actions for the client.
- Data Breach Protection – PII – Personal Identifiable Information – Minimisation
- Multiple automated check frequencies, with email alerts
- Encrypted Internal File & Data
- Driver check actions – direct to the driver via a Driver App
- Supporting your HSE “Duty of Care” company driving policies
- Electronic Declaration & Paper Declaration Options
- User Defined Reporting
- ISO27001 accreditation
- Dashboard Summary – A snapshot of your drivers’ licence status
- UK, NI, EU & International licences checks
- User Defined Management Dashboard
- Driver Information dynamic importing
- UK Check Now – Instant check results
- Instantaneous Licence Check Results
- Driver Risk Profile Score
- Online Driver Boarding
- Licence renewal date
- Data Management
- Modular System
- System Alerts
Safe2Drive’s Business Imperatives
A Driver Licence Check and the Employee Benefits
We, at Safe2Drive, prefer to keep things straightforward. We assist companies in making sure their Grey Fleet is legitimate, compliant, and operates within the law.
Our system exists to make sure that your grey fleet complies with regulations. This entails verifying that your drivers have a current MOT certificate, business insurance, and, if necessary, current road tax.
According to the Health and Safety at Work Act of 1974, employers must make every effort to safeguard the health and safety of all employees while they are at work. Both employers and employees have a duty to make sure that no one else is in danger while engaging in any type of work-related driving activity.
Our Grey Fleet software application makes sure your company complies with existing legislation. Additionally, it verifies the proper business usage insurance, MOT, and, if necessary, road tax. For every renewal of these grey fleet areas of obligation, we also incorporate comprehensive alerting.
Warning: If the owner of a vehicle decides to ignore any of the three areas of duty and keeps driving, the violations may go unnoticed for an extended period of time unless the car is noticed by police officers. Being involved in a traffic incident is a guaranteed way to raise questions about the roadworthiness of the car, taxation, and driver insurance.
The courts take seriously drivers who disregard their obligations under the law. Likewise, the ramifications are even more severe when there is harm or death.
Driving Licence Checks Explained
The ‘Access to Driver Data’ (ADD) service allows Safe2Drive to check your drivers’ licences. An employer may access information about their employees’ licence status in real time by using our live online portal.
The Safe2Drive service provides your company with a system where you can driver check & verify the staff have a valid driving licence. Safe2Drive offers total complete visibility, so that all the driving licence data such as penalty points, categories and expiry dates is available to your system users.
Should You Check Your Drivers' Licences?
Everyone who drives for or on behalf of your company should have their driving licence checked. This includes any third parties should be driver checked who have been permitted to use a company vehicle.
Anyone who has access to a vehicle operated for work-related purposes must have a driver check to have their driving licence verified. This can include everything from business car drivers, and any third parties who have been permitted to use a company vehicle, plus any grey fleet drivers.
The Consequences of Not Conducting Driver Licence Checks
Each driver must be legally licenced, and according to insurance companies, not only are the drivers potentially driving unlawfully if not checked, but they also are posing a huge danger to the business and its brand reputation.
If one of your company’s drivers is involved in an accident or incident, you may have to appear in court. A fine or an inquiry under health and safety regulations might occur. In the worst-case scenario, corporate manslaughter statutes would apply.
It is critical to conduct frequent driver checks of driving licence on all drivers. The required information must be requested and then put into the Safe2Drive system.
Should any errors arise, the expense of serious corporate and financial liabilities for a company greatly justifies the investment in a licence checks. Verify your driver’s licences now, rather than waiting for an issue or accident.
Can I check the status of my UK driver's licence online?
To view driving licence information on the go, go to gov.uk. Viewing your driving records online is now easier, more accurate, and faster than ever thanks to this technique. Your postcode, National Insurance number, and licence number are all that are required.
How can I check the validity of my UK driving licence?
Examining section 4b on the front of your licence will allow you to determine whether it is still in effect. The expiration date of your driver’s licence is 4b. Both full and provisional driving licences are affected by this. The expiration date of your driver’s licence may also be shown on your image.
How do I check my DVLA driving license?
- DVLA – for help using the online service. Telephone: 0300 083 0013. Monday to Friday, 8am to 7pm. …
- DVLA – for the driver to leave permission. Telephone: 0300 790 6801. Monday to Friday, 8am to 7pm. …
- DVLA – for the person doing the check. Telephone: 0906 139 3837 (calls cost 51p per minute) Monday to Friday, 8am to 7pm.
Is 12 points a driver licence ban?
- You can be banned from driving if you already have 12 or more penalty points on your licence. Your ban can last: 6 months, if you get 12 or more penalty points within 3 years. 12 months, if you get a second disqualification within 3 years
- See DVLA Driver licence check information.
How can an employer check an employee's driving licence?
Are you allowed to examine each other’s driver’s licences without their permission?
It is imperative that you, as the manager of a fleet or as an employer, that you check that a driver licence of any employees who will be driving one of your business’s vehicles.
If this is not done, it is possible that an employee may be driving illegally, which can result in penalties and other fines being imposed on the company, resulting in reputational damage. Alternatively, even more seriously, it may be the reason for a collision / road traffic accident (RTA).
It is necessary, however, to obtain the agreement or approval of an employee before checking their driver’s licence, this is done using a electronic or manual declaration form or the Safe2Drive Drivers App.
Personal information includes any details that are recorded on an employee’s driver licence photo card. According to the Data Protection Act of 1988, which was superseded by the General Data Protection Regulation (GDPR) in 2018, the information of the licence holder can only be accessed with the permission of the person who holds the licence.
It is now a necessity that your Driver Licence Check’s are GDPR compliant
The General Data Protection Regulation, also known as GDPR, is a new set of legislation that were proposed by the European Commission to strengthen data privacy and security.
The former Data Protection Directive, which was issued in 1995, was superseded by these new laws and regulations on May 25, 2018, when they went into effect.
It is possible to incur a financial penalty for infringing the GDPR requirements, which includes accessing DVLA records without the permission of the licence holder.
It is essential to keep in mind that the General Data Protection Regulation covers a great deal more than merely gaining access to and managing driver information.
The General Data Protection Regulation (GDPR) will have an impact on a variety of different day-to-day areas of your organisation, including the following:
A compliant Driving Licence Checking system
It is possible for things to become rather complicated when trying to understand all of the details of what data you ought to be safely processing and how you ought to be treating that data.
Using a fully secure and data encrypted driver licence checking system that is fully compatible with GDPR, such as Safe2Drive Solutions, is the simplest way to verify that you are managing your fleet and handling your data in a manner that is in line with the requirements of the GDPR.
Managing all driver and fleet data
According to the General Data Protection Regulation (GDPR), personal data are “any information that are associated to an identified or identifiable natural person.”
This indicates that, in accordance with the requirements of GDPR, you are required to handle and preserve in an appropriate manner any and all data belonging to the employees, customers, and clients of your company.
How consent Is defined under GDPR
It is imperative that you have a firm grasp on the concept of ‘consent’ in order to demonstrate compliance with GDPR when reviewing your driver’s licence.
The following are some of the ways that the GDPR regulations define consent
“Freely given,” “specific,” “informed,” and “unambiguous” are the requirements for consent.
Requests for consent have to be presented in “clear and plain language” and should be easily identifiable from other subjects being discussed.
Subjects of personal data have the right to revoke any consent they have previously provided at any time, and you are obligated to respect their choice. It is not possible to simply switch the processing over to one of the other legal explanations as the foundation for doing so.
You are required to maintain documentary evidence that consent was given.
How to carry out a Driver Licence Check while maintaining compliance with GDPR
It is possible to check a driver’s licence by requesting that the individual visit the Gov.uk website; however, doing so is a laborious process that is actually only suitable for a one-time verification.
When you use the method provided by Gov.uk, you rely on drivers to visit the website and enter some of their personal information there. After that, a Check Code will be provided to them to give to you to use. The driver is in effect giving you permission to check their driving status and licence details just this once by providing you with this Check Code. Every time you wish to make a check, you will need to go through this process again, and you will need to do it for each individual driver.
The correct choice, the Safe2Drive system
By using the Safe2Drive System, you can check your drivers’ licences in the simplest way possible, stay on top of checking driver licences with minimal administrative work, and do all of this while remaining completely GDPR compliant.
Using the Safe2Drive Solution is a different approach to checking a driver’s licence that is not only significantly faster but also more convenient.
To make use of Safe2Drive, all that is required of you is to obtain approval from each of your drivers. This permission, once obtained, is good for up to three years, and the record of consent may be safely preserved using the Safe2Drive System. You can obtain permission either electronically or on paper.
After then, you have the authority to check the details of their driver’s licence whenever you consider it necessary. This is especially helpful for performing automatic periodic checks on high-risk drivers or establishing regular reminders so ensure that you never forget to check the eligibility of your drivers.
The Safe2Drive Solution is your best option if you presently rely on using the Gov.uk website to perform drivers’ licence checks or if you do not have a comprehensive system in place to check your drivers’ licence that you are confident is 100% GDPR compliant.
How long does it take for a replacement driving license to arrive UK?
Your driving licence should arrive in 3 weeks. It might take longer if your medical or personal details need to be checked. For a car or motorbike licence, complete form D1 ‘Application for a driving licence’, available from the DVLA form ordering service or most Post Offices.
What checks do the DVLA do?
Whenever you employ someone who will be operating a vehicle on the company’s behalf, you are required to do a check with the Driver and Vehicle Licensing Agency (DVLA). This also applies to outside parties that have access to a business car as well as workers who use their own vehicles for work-related errands and responsibilities.
What is a check with the DVLA?
Applicants can get an online look at the information about their driver’s licence that is held by the Driver and Vehicle Licensing Agency by using something called a DVLA Check (DVLA).
What will a check with the DVLA reveal?
DVLA checks will reveal whether or not the candidate’s driver’s licence is valid, whether or not they are disqualified from driving, when their licence will expire, the types of vehicles they are allowed to operate, and whether or not they have committed any violations or accumulated any penalty points.
It is also possible to utilise it to determine whether a candidate satisfies the requirements that are specific to an industry.
What does it mean to have a DVLA check code?
A DVLA check code is the digital equivalent of your photo card driving licence and may be found on the DVLA website.
Using this code, you will be able to examine or share information about your driver’s licence, such as your driving record, the types of vehicles you are authorised to drive, and any points of disqualification or suspensions.
The paper component, which is no longer issued, has been replaced with the DVLA Check code.
How exactly does one go about acquiring a DVLA Check code?
With both your driver’s licence and your National Insurance number in your hands:
Simply navigate your web browser to www.viewdrivingrecord.service.gov.uk.
Fill in the required fields with your driver’s licence number, National Insurance number, and postcode, check the box indicating that you consent, and then click the “See Now” button.
Near the top of the page, you’ll see a total of four tabs. To share your licence information with others, select the tab located on the right-hand side of the screen.
Click “Generate a code”
Why should employers get a DVLA check carried out on their employees?
Why should employers get a DVLA check carried out on their employees?
The failure to carry out DVLA checks could result in the driver lacking the appropriate driving licence categories to drive posing a road risk to the company and its insurers. An organisation not adhering to these driving licence checks could be subject to significant fines if they are involved in an accident and it can be demonstrated that they were driving as part of their employment responsibilities at the time of the accident. Additionally, under the Corporate Manslaughter and Corporate Murder Act of 2007, your employers will be held accountable for their actions.
When should I run DVLA checks on my staff and how often should I do so?
It is strongly advised that you carry out these tests on a bi annual basis or in the instance of a higher risk driver more frequently. Employers are required to maintain a record of the DVLA driver’s licence checks in in order to maintain compliance and to simplify auditing.
These driver licence checks are carried out on a more frequent basis in certain cases where the risk is higher. The Safe2Drive software that is recommended will automatically check licences on a quarterly, biannual, or annual basis, providing notifications if there are any problems, based on the clients requirements.
If an employee accumulates points on their driver’s licence, the employer should conduct more thorough checks on them on a more frequent basis, this demonstrates a duty of care to the employee.
Do I have permission to do a DVLA Check on the employee’s behalf?
Before an employer is allowed to conduct a DVLA Check on an employee behalf, the employee must first provide their approval consent to check their driver licence. This is because the General Data Protection Regulation (GDPR), the current regulation that governs data protection, applies, as the process in question involves sensitive personal identifiable information (PII) – (National Insurance number, driving licence number).
Is the DVLA Check performed successfully on the government website?
The DVLA check website that is given by the government is suitable for the purpose of carrying out the occasional check that is required. On the other hand, it is not advisable to rely on this service for businesses that have larger fleets or a significant number of drivers. This is because the website must be operated manually, and there is a significant amount of administration work that must be completed.
Employer-Performed Checks of Driver’s Licenses
How can potential employers check a driver’s licence?
The DVLA check method that the government provides is straightforward, making it an ideal option for a small company with a one time check for a few drivers. As a result, it is simpler for these organisations to continue to meet all of their regulatory obligations and preserve their efficiency.
Especially considering the fact that larger organisations conduct hundreds or even thousands of DVLA checks on an annual basis, there is a greater demand for efficiency in larger organisations. As a result, extra needs, including as reporting, reminders, and automatic re-checking, are required to be implemented. Regrettably, the check service offered by the DVLA does not give these capabilities.
The Safe2Drive System
There is software that can be used to make DVLA inspections easier to do at scale. This software is made available to you in the form of the Safe2Drive Solutions System by our company.
Safe2Drive Solutions offers businesses of all sizes a platform that is reliable, quick, and fully automated for conducting driver licence checks during the employment boarding process of any organisation. Safe2Drive Solutions not only offers instant driver licence checks, but they also search the DVLA database to see if the licence holder has any penalty points, endorsements, driving bans, driving category checks, or address non matches. This is in addition to giving instant driver licence checks. Safe2Drive Solutions generates driver insights as well as management alerts and reporting, and they make sure that the Safe2Drive customer receives all of the DVLA licence check information.
Automated Driving Licence Checks
You can also set the Safe2Drive System to automatically check licences at any frequency depending on the drivers’ road risk. For instance, the driver check frequency could be quarterly, biannually, or monthly and would alert you in a proactive manner of any driving infractions that your company should be aware of.
Safe2Drive Solutions, like many of the other organisations, takes information security seriously. This is especially important given the huge amounts of personal data that are handled by the company. As a consequence of this, our organisation has been granted accreditation from both Cyber Essentials and ISO 27001, and we conduct annual audits to ensure that our information security system is robust.
How many points do I have on my driver licence, and how long do the stay?
In the United Kingdom, receiving penalty points is one of the most common responses to a breaking the laws governing driving.
These points can be “given” to you and added to your driving licence for a number of different reasons, and if you accumulate too many of them, your driving licence could be revoked / suspended or you could receive a banned period from driving.
How exactly do you count your points to determine how much you have?
At Safe2Drive Solutions we providing reference only information (always refer to the DVLA website) and examples of how long they can remain on your drivers licence.
What offences do you receive points on your driver’s licence?
Your drivers licence may receive a points or endorsement’s for any number of traffic offences. Some examples of this are as follows:
- Failure to comply with the signals given by the traffic lights: three points
- Exceeding the posted speed limit has a minimum penalty of three points.
- Using a mobile phone while driving will result in a penalty of six points.
- Driving or attempting to drive with an alcohol level that is above the limit: 3 to 11 points depending on the severity of the offence.
- Operating a motor vehicle without the appropriate degree of due care and attention: 3 to 9 points
On the DVLA website of the government, you may discover a complete list of the offence codes and offences to help understand the points that have been added to your driver licence.
How many points are allowed to be accumulated on a driver’s licence?
It is possible to lose your driving licence if you accumulate 12 or more points on your driver’s licence during a period of three years. This puts you at risk of losing your licence.
If you are banned from driving for more than 56 days, you will have to submit a new application for your driver’s licence. It’s possible that you’ll need to resit your driving test (both practical and theory).
This is also the case if you are a new driver and have held your licence for a minimum of two years. This restriction is 6 points or more accrued within a two-year period for new drivers, which are defined as individuals who have had their licence for less than two years. Your temporary license’s point system will also be carried over to your full licence.
If you are a new driver who has been disqualified, you will need to retake both the theory and the practical portions of your driving test once your period of disqualification has expired.
How do I find out how many points are currently on my driver’s licence?
Checking the number of points you have accrued on your driver’s licence is not only simple but also completely free.
You will need your driving licence number (a 16-character identifier that may be found on the front), your National Insurance number, and the postcode that is printed on your driving licence.
When you have those, proceed with the following steps:
To access the information about your licence, go to the page that the government has set up specifically for that purpose.
Input the information that was discussed earlier.
Go to the tab labelled “penalties and disqualifications.”
There, you’ll be able to view the current tally of points that are attached to your driver’s licence.
How long will a points remain on your driving record?
Following the day when points were added to your licence, they will stay there for a total of three years.
Nevertheless, the infraction that was committed will be on your driving record for a longer period of time – between 4 and 11 years, depending on how serious it was.
I’d like to get my driving record cleaned up; is it possible?
It is not possible to have any active penalty points removed from your driver’s licence; instead, you will be required to wait until they have run their course.
When their time has run out, they will be deleted without further action on your part.
Driving licence points
How many points are you going to get for going over the speed limit?
When you speed, you risk receiving a penalty of at least three points. But, if the matter is taken to court, you run the risk of receiving a larger settlement or possibly being permanently barred from operating a motor vehicle.
How many points do I get for going through a red light
If you are caught going through a red light, you will receive a minimum of three points on your licence in addition to a fine of one hundred pounds.
How long does it take for a driving suspension to be removed from your record?
Your driver’s licence will be suspended for a period of time that ranges from four to eleven years if you are found guilty of an offence that results in a disqualification.
Should I disclose to my car insurance provider that I have accumulated points on my driver’s licence?
You are required to inform your insurer of any driving convictions that occurred during the past three years at the very least; however, some may insist that you disclose offences that occurred within the past five years. This includes any violations that result in points being added to your driver’s licence.
In the event that you fail to do so, your insurance coverage may be cancelled, and any claims that you make may be denied.
Do points effect the amount that I pay for my car insurance?
If you get points on your licence for traffic offences, your car insurance premium will almost certainly go up. The premium will change depending on the insurance you choose as well as the quantity of points you currently have.
What’s the difference between points that have expired and those that have been removed?
After a period of three years, points are regarded to have expired. Nonetheless, they will be on your record for four years, after which point they will be deleted from your history.